ADMINISTRATIVE ASSISTANT IV - IN PATIENT NURSING
Job Number: 00120024
Job Posting: Apr 11, 2017, 4:39:44 PM
Closing Date: Apr 26, 2017, 12:59:00 AM Full-time Shift Start Time: 7:30 A.M. Shift End Time: 3:30 P.M.
Collective Bargaining Unit: RWDSU Local 200 Admin Assistants BHS Posting Salary: $28.230
Organization: Health and Hospital Systems
John H. Stroger Jr. Hospital
In Patient Nursing Dept.
1901 W. Harrison Street
Chicago, IL 60612
The Administrative Assistant IV provides administrative assistance to the CCHHS Divisional Nursing Director and Nurse Coordinator II. This is a highly confidential position involving sensitive information such as Nursing plans and initiatives, budget documents, and labor issues. A highly organized and proactive person is required for this position.
High School Diploma or GED (must provide at time of interview)
Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
Two (2) years of experience scheduling events, conferences, department wide training or other multi participant activities is required
Prior experience gathering and tracking departmental information and maintaining departmental reports
Prior experience coordinating and tracking short term projects within the department
Experience managing email and written communication
Intermediate proficiency with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook (candidate may be required to test for proficiency)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING
Knowledge, Skills, Abilities and Other Characteristics
Knowledge of modern office methods, practices, and procedures
Knowledge and proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent verbal and written communication skills necessary to communicate with levels of staff and a patient population composed of diverse cultures and age groups
Strong customer service and empathy skills
Demonstrate good computer and typing skills
Demonstrate good phone and email etiquette skills with strong response times
Demonstrate analytical and organizational, problem-solving, critical thinking, time management, and conflict resolution skills
Demonstrate management and leadership skills
Strong mathematical and statistical skills for generating reports
Demonstrate attention to detail, accuracy and precision
Ability to utilize standard office equipment
Ability to prioritize, plan, and organize projects and tasks
Ability to multi-task and meet deadlines in a fast paced and stressful environment
Ability to adhere to department policies and standards utilizing best practices
Ability to maintain a professional demeanor and composure when challenged
Ability to function autonomously and as a team member in a multidisciplinary team
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position .
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, Are you a Military Veteran?
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Pension Plan and Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program
Degrees awarded outside of the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictly prohibited from conditioning, basing or knowingly prejudicing or affecting any term or aspect of County employment or hiring upon or because of any political reason or factor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER.