HIM Supervisor - Tacoma, WA (Potential Sign On Bonus will be offered to qualified Full-Time hires)
Conifer Health Solutions
Location: Tacoma, Washington
Internal Number: 2105033839
As a part of the Tenet and Catholic Health Initiatives family, Conifer Health brings 30 years of healthcare industry expertise to clients in more than 135 local regions nationwide. We help our clients strengthen their financial and clinical performance, serve their communities and succeed at the business of healthcare. Conifer Health helps organizations transition from volume to value-based care, enhance the consumer and patient healthcare experience and improve quality, cost and access to healthcare. Are you ready to be part of our solutions? Welcome to the company that gives you the resources and incentives to redefine healthcare services, with a competitive benefits package and leadership to take your career to the next step!
The Supervisor of HIM oversees and supervises/manages the daily operations of the Health Information Management staff assigned by leading, assigning work, ensuring timely completion of work, and confirming that productivity and quality standards are being met. This position is responsible for training staff in the operation of system applications/equipment and technical aspects of assigning, processing, retrieving, releasing, and storing medical records, including legal requirements regarding HIPAA and confidentiality of medical records. The Supervisor of HIM will analyze the staffâ��s production and workflow concerns in both electronic and manual systems and processes and develops and/ or revises work procedures to increase efficiency and resolve problems.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Others may be assigned.
Customer and Employee Satisfaction
Develops positive customer relationships by displaying professional and helpful behaviors, as well as mutual respect for patients, physicians, team members, visitors, and family/significant others.
Communicates openly and honestly; following through with assignments; behaving in a fair and consistent manner; and supporting teamwork at all levels of the organization.
Health Information Management
Leads and directs assigned HIM team in ensuring daily operations, production, and quality standards are met.
Manages staff and systems in defined areas to achieve appropriate staffing, resource utilization and cost containment objectives of the organization.
Ensures staff adheres to appropriate departmental and facility policies and procedures which include ensuring quality and quantity of work/services of staff are acceptable and the staff is meeting established productivity standards
Develops and maintains policies and procedures applicable to scope of services supervised.
Makes recommendations concerning updating and revising of HIM policies.
Evaluates and prepares daily, weekly, and monthly reports indicating production levels and utilization of time and progress toward meeting established goals.
Completes, analyzes, and submits daily, weekly, monthly, and yearly reports (statistical, productivity, Key Performance Indicators (KPIs) of a complex nature with the use of various applications including MS Excel and PowerPoint.
Reviews various reports, analyzes data, identifies problem areas and makes recommendations/implements resolution of problems
Electronic Medical Record (EMR) Management
Assists with planning, organizing and supervising implementation/upgrades of all HIM related IS systems, including integrated system testing and training
Keeps abreast of information systems and all updates and assists HIMD with ensuring implementation meets compliance with department standards
Privacy/Confidentiality/Release of Information
Assists HIM Director/Manager in directing and evaluating compliance to privacy, information security, and confidentiality of health information standards
Assists HIM Director/Manager in ensuring compliance with related regulations and standards established by State, Federal, accrediting, and other regulatory agencies
Effectively recruits, develops, and retains qualified staff
Coaches and mentors staff in order to improve performance and expand responsibility
Monitors, evaluates, appraises, or disciplines employeesâ�� activities according to organizational guidelines
Reviews and updates job descriptions annually or as necessary to delineate current requirements
Conducts, at a minimum, monthly staff team meetings with ongoing staff training
Verifies the validity of employees hours submitted to payroll
Monitors completion of required compliance, privacy, information security, and other mandatory training
Facilitates training for new or transfer hires and ensures staff are properly trained on all department policies and procedures and systems
Conducts ongoing staff education, coaching, mentoring, and cross training of direct reports
Fosters building a cooperative, collaborative, and efficient team while ensuring team engagement
If direct report positions are listed below, the following responsibilities will be performed in accordance with guidelines, policies and procedures and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Direct Reports (titles) Sr. HIM Specialists, HIM Specialists, HIM Leads
Conifer requires its candidates, as applicable and as permitted by law, to obtain and provide confirmation of all required vaccinations and screenings prior to the start of employment. This may include, but is not limited to, the COVID-19 vaccination, influenza vaccination, and/or any future required vaccines and screenings.
KNOWLEDGE, SKILLS, ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable consideration may be given to other candidates per Senior Management discretion. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Current knowledge of HIM and healthcare standards, policies, and procedures
Understanding of HIM processes in an electronic health record environment
Extensive knowledge of medical record documentation requirements
Demonstrated leadership abilities
Ability to understand and follow established procedures and other guidelines of great complexity in the performance of work tasks that involve making frequent decisions
Ability to determine methods and approaches to work problems
Ability to handle multiple complex assignments
Ability to identify and resolve problems of varying degrees of complexity using strong analytical and logic skills
Ability to develop and recommend policies and procedures
Ability to develop and maintain positive relationships with direct reports, departmental management and hospital/medical staff leadership
Ability to communicate effectively in all interactions
Excellent interpersonal and organizational skills and attention to detail
Strong verbal/written communication skills
Computer knowledge of MS Office
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
EDUCATION / EXPERIENCE
Include minimum education, technical training, and/or experience preferred to perform the job.
Associate Degree in Health Information Technology or Bachelorâ��s degree in Health Information Management or closely related field and three (3) years in supervisory or lead role preferred
Previous experience in hospital and/or academic hospital/health system environment with an EMR strongly preferred
Include minimum certification required to perform the job.
Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) preferred
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties may require bending, twisting and lifting of materials up to 25 lbs.
Duties may require driving an automobile to off-site locations.
Ability to sit for extended periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office Work Environment
Hospital Work Environment
Work environment is at a moderate level
Capacity to work independently in a virtual office setting or at hospital setting if required to travel for assignment.
Up to 45% travel may be required
Primary Location: Tacoma, Washington
Job Type: Full-time
Shift Type: Days
Employment practices will not be influenced or affected by an applicantâ��s or employeeâ��s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.
Tenet Healthcare Corporation (NYSE: THC) is a diversified healthcare services company headquartered in Dallas with 112,000 employees. Through an expansive care network that includes United Surgical Partners International, we operate 65 hospitals and approximately 510 other healthcare facilities, including surgical hospitals, ambulatory surgery centers, urgent care and imaging centers and other care sites and clinics. We also operate Conifer Health Solutions, which provides revenue cycle management and value-based care services to hospitals, health systems, physician practices, employers and other clients. Across the Tenet enterprise, we are united by our mission to deliver quality, compassionate care in the communities we serve.