Summary:

The Project Coordinator is responsible for the administration and coordination of operational projects for CHRISTUS Health Population Health and Post-Acute. The Project Coordinator will work primarily with post-acute initiatives to develop, maintain, monitor, and update project plans and tracking tools for all projects, leads and contracts. Additionally, the Project Coordinator will work with staff to develop both internal and external presentations and other communication pieces. The incumbent must work independently and establish procedures and work flows as necessary. This position deals with highly sensitive and confidential information and interacts with senior management at all levels and ministries.

• Knows, understands, incorporates and demonstrates the CHRISTUS Health Mission, Vision and Values in behaviors, practices and decisions.
• Ensures that internal customers, technical staff and upper management are kept aware of project status, issues and escalations.
• Works with department leaders on large scale project activities, including tracking escalations, tracking material and scheduling resources.
• Monitors, organizes, and expedites flow of work through department and inter-departmental. Follow up on pending matters; furnishes and obtains information from other departments' staff and management, or outside representatives. Makes decision on behalf of supervisor as authorized.
• Conduct customer and internal project calls as needed, as the customer's point of contact.
• Works with post-acute team members to track, trend, document, and distribute post-acute documentation with clinics and post-acute providers.
• Research post-acute best practices (i.e., initiatives and programs) to enhance post-acute initiatives.
• Maintain systems to track, measure and report on post-acute initiatives and programs.
• Coordinates and schedules regular or ad-hoc site and regional/ministry meetings and system leadership; meetings may occur before or after 8 am - 5 pm office hours.
• Meets with external entities in planning, coordinating, and executing special events or meetings; meetings may occur before or after 8 am - 5 pm office hours
• Manages own projects as assigned by department leadership team, with responsibility for meeting deadlines. Such projects may require data analysis and multi-departmental coordination.
• Performs computer-based correspondence, documents, charts and reports. Independently initiates and composes non-routine correspondence, with documentation, for signature by management team.
• Develops report formats, charts and presentations. Uses electronic health record systems and data warehouse systems to facilitate systems.
• Organizes and maintains file systems to ensure current and easily accessible information.
• Copies and distributes documents to ensure accurate and timely follow-up.
• Assists in the development of internal and external presentations Assists team members with ongoing processes and special projects as assigned.

Requirements:

• Bachelor's degree required. Academic training in Business/ Health Administration, Project Management or related area of study is preferred.
• Strong interpersonal skills.
• Excellent verbal (grammar) and written communications skills.
• Ability to work independently.
• Strong organizational/follow up skill.
• Strong composition, spelling, grammar skills and proof-reading skill.
• Proven ability to compose and edit correspondence, create graphs and develop layouts.
• Ability to perform multiple tasks simultaneously.
• Excellent proven computer skills (Microsoft Office).
• Polished, professional demeanor.
• Minimum of 1-2 years of professional experience coordinating multiple projects is preferred.

Work Type: 

Full Time