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Job Summary

Provides for all procurement needs, including competitive bidding, negotiation, order placement, and follow-up. Ensures the most efficient and accurate procurement cycle is being utilized.

Job Duties

• Processes all purchase orders including final authorization review of purchase orders and requisitions, order placement, and verification of prices and delivery.
• Works in conjunction with sourcing specialist and end users to meet all procurement needs.
• Actively manages buyer messages generated by the purchasing information system on a daily basis.
• Checks and pursues resolution daily as defined.
• Reviews and submits documentation for item additions and changes to the SCIS system to ensure appropriate item information.
• Reviews and has final approval of all purchase requisitions for expense related requests.
• Works closely with accounts payable, receiving, and finance to expedite invoice payment and decision making to resolve any discrepancies.
• Remains knowledgeable and current in market conditions and trends affecting healthcare purchasing. Utilizes continuing education opportunities to improve purchasing techniques.
• Maintains advanced knowledge of the Lawson on-line purchasing system.
• Ability to independently input requisitions and purchase orders and run reports and inquiries necessary to perform job functions, Manages day-to-day supplier interactions including ordering and delivery of supplies and services.
• Negotiates and settles with suppliers regarding damaged claims, rejections, losses, returns, over shipments, cancellations, and invoice payment issues. Participates in the monitoring of vendor and supplier performance.
• Follows-up with suppliers to expedite delivery of outstanding orders. Monitors back orders and recalls and coordinates obtaining replacement products in conjunction with sourcing specialist and inventory control specialists. Investigates complaints; secures adjustments, resolves other moderately complex purchasing related problems.
• Reviews and completes the clean-up of aging RNI, INR, and outstanding returns.
• Makes corrections to the Information System with regard to computerized RNI and INR issues.
• Prepares documentation for competitive bids for expense items and selected capital equipment.
• Supports daily activities related to inventory. Maintains working knowledge of the multiple inventory control systems used within Geisinger.
• Provides education and assistance to end users in the use of the web requisition process.
• Makes recommendations in the establishment and implementation of policies and procedures.
• Submits management reports as necessary.
• Conducts analysis and creates reports supporting the CUE and other request processes (e.g. capital and 340B program).
• Recommends improved methods and procedures. Participates in task groups and implementation teams involved with Information Systems activities which affect the Supply Chain Department.
• Provides backup support to other purchasing areas as needed. Supports and promotes department and Geisinger directives for teams and service excellence initiatives.
• Participates in the management of procurement contracts.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job. *Relevant experience may be a combination of related work experience and degree obtained (Associate’s Degree = 2 years; Bachelor’s Degree = 4 years).

Position Details

Must reside within the Geisinger footprint.

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 4 years-Relevant experience* (Required)

Certification(s) and License(s)

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, from senior management on down, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.

We are an Affirmative Action, Equal Opportunity Employer Women and Minorities are Encouraged to Apply. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.

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