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Posted: 29-Jan-26
Location: Los Angeles, California
Internal Number: 150818450
The Department of Medicine is seeking a highly organized and proactive Administrative Officer to play a key role in supporting recruitment efforts in partnership with regional leadership. This position is central to delivering a seamless candidate experience and ensuring efficient, well-coordinated recruitment operations, including scheduling interviews, tours, and walk-throughs; arranging travel, lodging, meals, and detailed itineraries; tracking applicant progress to maintain data accuracy and integrity; maintaining records for community recruits and Letters of Understanding (LOUs); processing recruitment-related reimbursements; and supporting annual recruiting events.
Hourly Range: $32.20-$51.36
- High School Diploma or GED or equivalent experience
- 5 years minimum of Business operations and/or administration experience
- Ability to use high-level discretion and maintain a high level of confidentiality
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
- Strong written skills to prepare accurate, concise, and clear reports and document
- Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written
- Knowledge of academic and/or administrative structure of institutions of higher education
